IT Management System (ITMS)

Version 1.35.5

A web-based IT Management System for tracking hardware and equipment inventory, plus a separate software/license register. Built with React, Express, and SQLite.

Features

Asset Management

• Asset Tracking: Track IT assets including computers, monitors, printers, and other equipment
• Detailed Records: Store item numbers, serial numbers, models, manufacturers, and more
• Custom Fields: Track hostname, IP address, assigned users, and locations
• Status Tracking: Monitor asset status (Planned, In Use, In Storage, Retired, etc.)
• Condition Tracking: Track asset condition (Excellent, Good, Fair, Poor)
• Compliance / Governance Fields: Track business purpose, business/technical owner, version, criticality tier, data classification, hosting location, support type, and internet-facing status per asset (supports MACS Asset Management Standard compliance)
• Audit History: View complete change history for each asset

Software Management

• Separate Software Register: A dedicated "Software" section in the sidebar, distinct from hardware Assets, with its own list/detail/add/edit pages and per-user permission toggle
• Licensing & Deployment Tracking: Publisher, category, version, URL, app store, deployment mechanism, license expiration, license count, and supplier
• Same Compliance / Governance Fields: Business purpose, business/technical owner, criticality, data classification, hosting, support type, and internet-facing status - the same taxonomy used for hardware assets
• File Attachments: Upload and download license documents, quotes, or other files per software item (PDF, Word, Excel, PNG, JPEG)
• Audit History: View complete change history for each software item
• Software Import/Export: Admin-only Excel export of the full software register, and import from Excel/CSV (with auto-created Publisher/Category/Supplier lookups) - re-uploading a downloaded export round-trips all fields, including compliance/governance data

Label Printing

• QR Code Labels: Generate labels with QR codes for easy asset identification
• Brother QL Printer Support: Direct printing to Brother QL label printers (DK-22211 29mm tape)
• Batch Printing: Print labels for multiple assets at once
• PDF Download: Download labels as PDF for manual printing
• Customizable Content: Choose which fields to display on labels (Assigned To, Hostname, IP Address)

Stocktake

• Inventory Audits: Create stocktake sessions to verify asset locations
• QR Code Scanning: Quickly verify assets by scanning QR codes
• Progress Tracking: Monitor verification progress in real-time
• Condition Updates: Update asset condition during stocktake
• Printable Condition Barcodes: Print an A4 sheet of scannable condition QR codes, including a "No Change" code to clear the lock, to lock a condition (Single Asset or Continuous mode) while scanning assets

Reports & Analytics

• Warranty Expiry Report: Track warranty expiration status with timeline charts and expiration alerts
• Fleet Health Report: Analyze asset condition distribution across the fleet
• Asset Value Report: Monitor total fleet value, cost per category, and financial breakdown
• Age & Lifecycle Report: Track asset age, purchase history, and end-of-life dates
• Interactive Charts: Visual analytics with bar charts, line charts, and data visualizations
• Filterable Reports: Filter all reports by category, location, manufacturer, and report-specific criteria
• Summary Metrics: Key performance indicators and summary statistics for each report

IP Address Manager

• Network Configuration: Define and manage subnets with CIDR notation (e.g., 192.168.1.0/24)
• IP Browser: View all IP addresses in a subnet with real-time status (Linked/Free)
• Asset Linking: Link existing assets to IP addresses or quickly create new assets with pre-filled IPs
• Hostname Discovery: View device hostnames alongside IP addresses for network identification
• Search & Link Modal: Debounced search to find and link assets to IP addresses
• Performance Optimized: Support for large subnets up to /20 (4094 IPs)

Student Management

• Student Records: Maintain comprehensive student database with personal and account details
• CSV Import: Automated student data import with flexible column mapping
• Flexible Search: Advanced search by name, email, username, and full-name matching
• Asset Assignment: Link assets to students with automatic reconciliation by name
• School Customization: Conditional fields based on school type (Standard or Department of Education)
• Import Automation: File watcher for automatic imports when student data changes
• Quick View: Student detail pages with assigned assets and account information

Data Management

• Import/Export: Import assets from Excel/CSV, export to Excel
• MACS Asset Register Export: One-click export of just the minimum fields required by the MACS IT Security Asset Management Standard, in the standard's order
• Bulk Operations: Perform batch updates on multiple assets
• Search & Filter: Find assets by any field with advanced filtering
• Sorting: Sort by any column with natural number ordering
• Pagination: Configurable page sizes (50, 100, 200, 500, 1000, All)

Lookup Tables

• Add, Rename & Delete: Every lookup table below supports inline renaming in addition to adding and deleting entries
• Categories: Organize assets by type (Laptop, Desktop, Monitor, etc.)
• Manufacturers: Track device manufacturers
• Locations: Define physical locations for assets
• Suppliers: Manage vendor/supplier information (shared between hardware and software)
• Software Publishers & Categories: Separate lookup tables for organizing the software register

User Management

• Authentication: Secure login with session management
• Role-Based Access: Admin and User roles
• Per-User Feature Permissions: Scope a User account to just the areas it needs - Assets (incl. label printing), Software, Students, Stocktake, Reports & Network/IPAM - plus independent toggles for viewing stored device passwords and student passwords
• User Administration: Create, edit, and disable user accounts
• Password Management: Secure password hashing with bcrypt

Technology Stack

Frontend

• React 18 - UI framework
• TypeScript - Type safety
• Vite - Build tool
• TailwindCSS - Styling
• TanStack Query - Data fetching and caching
• TanStack Table - Data tables
• React Router - Navigation
• React Hook Form - Form handling
• Lucide React - Icons
• Recharts - Data visualization and charts

Backend

• Node.js - Runtime
• Express - Web framework
• TypeScript - Type safety
• Prisma - Database ORM
• SQLite - Database
• bcryptjs - Password hashing
• express-session - Session management

Label Generation

• pdf-lib - PDF generation
• bwip-js - Barcode/QR code generation
• pdf-to-printer - Windows printing support

Installation

Quick Install (Windows)

Run the following command in PowerShell as Administrator:

irm "https://raw.githubusercontent.com/sbennell/ITMS/refs/heads/main/install.ps1" | iex

The script handles everything: directory setup, dependencies, build, database, Windows service, firewall, scheduled tasks, and backups.

Manual Installation

For step-by-step manual installation instructions, see Manual Installation Guide.

First Login

On first login, enter any username and password to create the initial admin account.

Project Structure

Asset_System/
├── apps/
│   ├── api/                 # Backend Express API
│   │   ├── prisma/          # Database schema and migrations
│   │   └── src/
│   │       ├── routes/      # API endpoints
│   │       └── services/    # Business logic
│   └── web/                 # Frontend React app
│       └── src/
│           ├── components/  # Reusable UI components
│           ├── lib/         # Utilities and API client
│           └── pages/       # Page components
└── package.json             # Root workspace config

API Endpoints

Assets

• GET /api/assets - List assets (with pagination, filtering, sorting)
• GET /api/assets/:id - Get single asset
• POST /api/assets - Create asset
• PUT /api/assets/:id - Update asset
• DELETE /api/assets/:id - Delete asset

Labels

• GET /api/labels/preview/:assetId - Get QR code preview
• GET /api/labels/download/:assetId - Download label PDF
• POST /api/labels/print/:assetId - Print single label
• POST /api/labels/print-batch - Print multiple labels
• GET /api/labels/download-batch - Download batch PDF

Stocktake

• GET /api/stocktakes - List stocktakes
• POST /api/stocktakes - Create stocktake
• POST /api/stocktakes/:id/quick-verify - Verify asset by QR scan

Reports

• GET /api/reports/warranty - Warranty expiration analytics
• GET /api/reports/condition - Asset condition distribution and fleet health
• GET /api/reports/value - Asset financial value and cost analysis
• GET /api/reports/lifecycle - Asset age and end-of-life tracking

Network / IP Address Manager

• GET /api/network/subnets - List all configured subnets
• POST /api/network/subnets - Create subnet (admin-only)
• PUT /api/network/subnets/:id - Update subnet (admin-only)
• DELETE /api/network/subnets/:id - Delete subnet (admin-only)
• GET /api/network/subnets/:id/ips - Get all IPs in subnet with asset associations

Students

• GET /api/students - List students (with pagination, filtering, sorting)
• GET /api/students/:id - Get single student with assigned assets
• GET /api/students/search?q= - Search students by name, email, username
• GET /api/students/statuses - Get available student statuses
• GET /api/students/year-levels - Get school year levels
• GET /api/students/home-groups - Get home groups
• POST /api/students/import/run - Trigger manual student import
• POST /api/students/reconcile-assets - Link assets to students by name matching

Lookups

• GET /api/lookups/categories - List categories
• GET /api/lookups/manufacturers - List manufacturers
• GET /api/lookups/locations - List locations
• GET /api/lookups/suppliers - List suppliers

Authentication

• POST /api/auth/login - Login
• POST /api/auth/logout - Logout
• GET /api/auth/status - Check auth status

Public (no authentication)

• GET /api/public/asset-by-serial/:serialNumber - Look up an asset's item number by serial number. Returns only { itemNumber }. Intentionally unauthenticated so device-side scripts (e.g. asset-tag lockscreen tooling) that run as SYSTEM with no stored credentials can call it; rate-limited to 30 requests/minute per IP.

Label Format

Labels are designed for Brother QL label printers with DK-22211 (29mm continuous tape):

┌─────────────────────────────────────────┐
│ [QR]  Assigned To Name                  │
│ [QR]  Item: 1234                        │
│ [QR]  Manufacturer Model                │
│ [QR]  S/N: ABC123                       │
│ [QR]  hostname                          │
│ [QR]  192.168.1.100                     │
├─────────────────────────────────────────┤
│         Organization Name               │
└─────────────────────────────────────────┘

The QR code contains all label information for scanning during stocktake.

Browser Support

• Chrome (recommended)
• Firefox
• Edge
• Safari

License

Proprietary - All rights reserved

Support

For issues and feature requests, please contact your system administrator.

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